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Committees and their structure change as needed to meet the needs of the College.
- Purpose: To establish and identify committees, their purpose, responsibilities and membership.
- Concept: To insure that faculty, staff, and students have an opportunity to assume and exercise responsibilities for certain institutional affairs, it is desirable that the responsibilities be defined. It is also highly desirable that a system be in existence wherein recognition for committee service is assured and new committee appointments made.
- Responsibilities: The main responsibility for establishing and disbanding institutional committees rests with the President. Committee appointments will be made by the President with recommendations from the appropriate Vice President(s). It shall be the President's responsibility to see that the committees' workload is spread evenly in order that each administrator has the opportunity to contribute. It shall be the Vice President of Academic Service’s responsibility to see that the faculty committees' workload be spread across the faculty by advising the President to this end. All institutional committees shall either be standing committees or ad hoc and shall be advisory in nature.
A standing committee is expected to be long term and continuous while ad hoc committees are appointed to perform a specific function and disband at the conclusion of the function. Standing committees are appointed only by the President. Ad hoc committees can be appointed by other institutional personnel as needed with the approval of the appropriate Vice President and the President. Each standing committee shall meet and adopt its organizational format in the following manner:
- Purpose: A statement of the goals of the committee. The statement of purpose should be followed by the objectives which will serve as guidelines for the endeavors of the committee.
- Concept: A statement which explains in general terms the reason for the establishment of the committee.
- Responsibilities: Statement which explains the areas of concern in which the committee will operate, terms of office and replacement procedure, the schedule for meetings, agenda for meetings, minutes of meetings, and role of the committee in relation to other committees in the institutional organization.
- General: Each committee is charged with the responsibility of maintaining records of its sessions and providing a copy of these records and/or minutes to the members of the committee, the President, and Executive Advisory Committee. Each committee shall select its own officers except as otherwise noted. Unless otherwise stated, Roberts Rules of Order shall govern all committee meetings. Membership on a standing committee will be for one year with the privilege of reappointment at the discretion of the President. The year for committee membership will be the same as the fiscal year of the College July 1 through June 30.
Ad Hoc Committees
Ad Hoc committees are considered to be appropriate ways to involve individuals in coordination and problem solving efforts and may be appointed by the President as needed. These groups may vary in size and are generally comprised of individuals who have a special interest or problem-solving potential. Whenever a group is formed, its charter and membership should be communicated to the College community. An Ad Hoc Committee is established for a specific purpose and dissolves when its work is complete.