Haywood Community College is committed to providing accurate and secure management of student education records. These records consist of, but are not limited to, admission and demographic information, registration, student transcripts, and graduation.

Under the Federal Educational Rights and Privacy Act (FERPA), you are afforded certain rights when it comes to your education records. A student's directory information (name, address, phone number, email address, photographs, electronic images, programs of study, dates of attendance, current enrollment status, and degrees awarded) may be released without written consent from the student. To request your directory information not be disclosed, you must submit a completed Student Release Form to the Enrollment Management Office.

FERPA affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day HCC receives a written request for access. A student should submit a written request to the Director of Enrollment Management, Vice President of Student Development, Vice President of Academics or other appropriate official. This request should include the specific record(s) the student wishes to inspect and review. The College will make arrangements for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student's education records that the student believes are inaccurate, misleading or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the College to amend a record should write the college official responsible for the record, clearly identify the part of the record the student wants changed and specify why it should be changed. If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment.
  3. The right to provide written consent before the College discloses personally identifiable information from the student's education record. FERPA authorizes disclosure without consent to the following individuals/parties:
    • To the student
    • To the parents of a dependent student (with appropriate documentation – read below)
    • To College officials with legitimate educational interests (These include individuals employed by the College in administrative, supervisory, academic, research or support staff roles; individuals contracted by the College for particular services, and members of the College Board of Trustees. A legitimate educational interest is present if the College official needs to review an education record in order to fulfill professional responsibilities.)
    • To a party seeking directory information
    • To a party receiving the information pursuant to a judicial order or lawfully issued subpoena regarding a student disciplinary proceedings as expressly permitted by FERPA
    • To appropriate officials in cases of health and safety emergencies
    Your education records are not accessible to a parent or guardian without your written consent, unless they provide a copy of the most recent Federal income tax return confirming that you are a dependent. In lieu of submitting copies ofthe parents’ tax returns or to release information to a third party, students may also complete a  Student Authorization to Release Information form.
  4. The right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.
US Department of Education
400 Maryland Avenue SW
Washington, DC 20202-5901

Additional information regarding FERPA may be found at the US Department of Education FERPA website.

This page was last modified on Thursday, October 24, 2013 at 04:28 PM