Policy 5.6: Confidentiality and Security Student Information
Related Policies & Procedures
Procedures
- Security and Confidentiality of Student Information for Financial Aid Records
- Confidentiality and Security of Student Information Campus-wide Procedures
- Confidentiality and Security of Student Information for Academic Advising
- Confidentiality and Security of Student Information for Business Office
- Confidentiality and Security of Student Information for Learning Resource Center
- Confidentiality and Security of Student Information for Education and Career Development Services
- Confidentiality and Security of Student Information for Enrollment Management
- Confidentiality and Security of Student Information for Distance Learning
Effective Date: Tue, Aug 12, 2008
Haywood Community College (HCC) data and records management systems are provided for the purpose of conducting HCC business and instruction. The administrative, technical, and physical safeguards in accessing, collecting, distributing, processing, protecting, storing, using, transmitting, and disposing of student information and records are established by each office that uses student records and will follow state and federal guidelines to provide security and confidentiality of all student records and information.
Responsibility for Student Records and Information:
The Information Technology Services Office is responsible for establishing security protocol in the retrieval of electronic information. Members of the President’s Administrative Council are responsible for security and confidentiality of student information and records in each of their respective areas. All HCC employees are responsible for the security of student information as it relates to their assigned duties and for following the campus-wide procedures in managing digital and hardcopy student records and information.
Student records are defined as academic and enrollment (curriculum, adult and continuing education), financial aid, finance, disciplinary, counseling, and ADA information that is collected and used in each of the perspective areas of the college.
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