Policy 6.16: Leave without Pay
Leave without pay may be granted to a full-time or part-time regular employee for educational purposes which will better equip the employee for the performance of his or her duties and responsibilities; to do special work for the federal government in cases of emergency or when the College is to profit by the experience gained or the work performed; for vacation purposes; or for other reasons deemed justified by the appropriate Vice President and the President.
Maximum Amount
Leave without pay normally shall not exceed 12 months. Any exception to this should be agreed upon by the appropriate Vice President and the President. Parental leave is normally without pay and is covered under "Parental Leave." Leave without pay for military purposes is covered under "Military Leave."
Employee Responsibility
The employee shall apply in writing to his or her supervisor for leave without pay at least 2 weeks prior to such leave. The employee is obligated to return to duty within or at the end of the time granted. If the employee finds he or she will not return to work, the College should be notified immediately. Failure to report at the expiration of a leave of absence, unless an extension has been requested, may be considered as a resignation.
Institutional Responsibility
The decision to grant leave without pay is an administrative one for which the Vice President and President must assume full responsibility. Factors to consider are workload, need for filling employee's job, chances of employee's returning to duty, and chances of institution's ability to reinstate employee to a position of similar status and pay. If it is necessary to fill a position vacant by leave without pay or if it is necessary to terminate an employee on leave without pay, the position may be filled by a temporary or permanent appointment provided the employee on leave without pay is notified of such action immediately.
Retention of Benefits
The employee shall retain all accumulated sick leave, retirement status, and time earned toward the next increment. He or she ceases to earn leave on the date leave without pay begins except in cases where an employee is drawing worker's compensation. He or she ceases to earn time toward increments, except while on military leave, educational leave, and while drawing worker's compensation.
Payment for Non-workdays - Short Periods of Leave Without Pay
A short period of leave without pay for this purpose is considered to be not more than 10 workdays. An employee on leave without pay for a short period is entitled to be paid for non-workdays (weekends and holidays) only when he or she is in pay status at least half the day immediately preceding or following the non-workdays.
Note: See Family and Medical Leave Act in this section.
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