Procedure 3.32.1: Reporting of Substantive Change

Effective Date: Tue, Feb 12, 2008

Amended Date: Tue, Feb 12, 2008

Haywood Community College shall comply with the current SACS COC Policy on Substantive Change for Accredited Institutions of the Commission on Colleges (www.sacscoc.org Publications and Policies)

  1. HCC shall follow the SACS COC policy and procedures for notification of substantive change in accordance with the current SACS COC Procedures for Reporting Substantive Change (www.sacscoc.org Publications and Policies)
  2. As part of HCC curriculum procedures, HCC will notify SACS COC on implementation of, termination of, or major changes to academic programs and substantive changes in distance learning offerings or location of program offerings as defined by SACS COC.
  3. The procedure for notification to SACS COC:
    1. At least annually, the HCC Academic Vice President will submit notification to the HCC President on implementation of, termination of, or major changes to academic programs, and substantive changes in distance learning offerings or location of program offerings. Timing of the report will be based on guidelines of the SACS COC Policy on Substantive Change.
    2. The HCC President will present these change notifications to the Board of Trustees Committee on Education, Student Affairs, and Technology, and then to the full HCC Board of Trustees.
    3. As a follow-up, the HCC President will notify the SACS COC President annually on implementation of, major changes to, or termination of academic programs, and any substantive changes with regard to distance learning offerings or location of programs.
  4. The Office of the President will maintain a history of notification to SACS COC with regard to substantive change. An additional hard copy will be given to HCC SACS Liaison and filed in the Student Center vault, with other SACS documents and a copy will be digitally archived on the HCC SACS network drive, will all SACS COC documents, under SACS Substantive Change. (Back up of digital files is created daily, with annual backup on digital media in three secure campus locations)
  5. HCC will comply with the directives of the SACS COC President upon notification of submitted changes.
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