Procedure 5.2: Financial Aid No Show Rosters

  1. No Show rosters are generated on the day after the 10% point of each semester. In the case of “mini-mesters” within a semester, No Show rosters are generated after the 10% point of the “mini-mester(s)” as well.
  2. These rosters are scanned and attached to emails addressed to each instructor with a copy to departmental secretaries and division/department chairs.
  3. Instructors are asked to identify all students who have not attended at least one session or who have not completed the HOP assignment.
  4. This information is emailed to the Financial Aid Office with a copy to departmental secretaries and division/department chairs as soon as possible but no later than the printed deadline.
  5. If all students have attended class at least once and/or have completed the HOP assignment, instructors are asked to send the Financial Aid Office an “All Present” email listing course numbers and sections.

Adjustments to students’ awards are made after the 10% point of the semester based on enrollment information in the computer. However, this information does not reflect whether a student has actually attended a class. The No Show rosters give the Financial Aid Office this final piece of information in order not to OVERPAY a student. In the event a student is overpaid because of lack of information about “No Shows”, the student is still responsible for the overpayment and must pay that money back when the “No Show” is discovered.

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