Procedure 7.4.1: Review of Grant Funded Projects or Programs

Amended Date: Tue, May 13, 2008

  1. A review of all grant-funded projects or programs will be conducted each quarter to ensure that they are effectively and efficiently administered by HCC.
  2. The Project Director, supervisor, or other pertinent personnel will meet with a Grants Administrator to review:
    1. Program activity since the last review.
    2. Program activity planned for the next quarter.
    3. Progress toward satisfying the project or program goals as approved in the funded grant proposal. Specifically:
      1. Are there actual or anticipated changes in project or program activity that might affect the ability to satisfy objectives. If yes, what recommendations can be made to correct the situation. Should the funding agency be notified as a program modification requested? If yes, agree on a procedure to follow.
      2. If changes are anticipated, what will be there impact on the project or program budget? Should the funding agency be notified and a budget modification requested? If yes, agree on a procedure to follow.
  3. Fiscal questions relating to administration of grant. Specifically:
    1. Determine that rate and nature of expenditures are appropriate.
    2. Review billing, accounts receivable, and encumbered funds to ensure understanding and agreement between program personnel and Administrative Services.
    3. Status of cash or in-kind match expenditures, if relevant.
  4. Status of program reports required by funding agency including confirmation of due dates, information requested, personnel responsible for completing reports. Specifically,
    1. Narrative program progress or final reports.
    2. Fiscal reports, interim and final.
  5. Status of multi-year funding and application for continued funding, if relevant, including due dates, information requested, procedures for submitting application.
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