CARES Act – Higher Education Emergency Relief Funds information

Under the Certification and Agreement with the Department of Education signed on May 13, 2020, Haywood Community College has received an allocation of $614,386 in Higher Education Emergency Relief Funds (HEERF) authorized through provisions of the Coronavirus Aid, Relief, and Economic Security (CARES) Act. $307,135 of this funding was received under Section 18004(a)(1) to provide Emergency Financial Aid Grants to our students.

Haywood Community College will distribute these awards based on the following gudance given by the Department of Education as of May 20, 2020:
  1. A curriculum student must meet the following criteria under Section 484 in Title IV of the Higher Education Act of 1965:
    • Be enrolled or accepted for enrollment in a degree or certificate program;
    • Not be enrolled in elementary or secondary school;
    • For currently enrolled students, be making satisfactory academic progress;
    • Not owe an overpayment on Title IV grants or loans;
    • Not be in default on a Title IV loan;
    • Be a U.S. citizen or national, permanent resident, or other eligible noncitizen;
    • Have returned fraudulently obtained Title IV funds if convicted of or pled guilty or no contest to charges;
    • Not have fraudulently received Title IV loans in excess of annual or aggregate limits;
    • Have repaid Title IV loan amounts in excess of annual or aggregate limits if obtained inadvertently;
    • Have Selective Service registration verified;
    • Have Social Security Number verified; and
    • Not have a federal or state conviction for drug possession or sale, with certain time limitations.
  2. The student’s enrollment status as of March 13, 2020 and they must be enrolled in at least one seated class.
  3. The student’s expected family contribution (EFC).

HCC has detremined that there are approximately 500 students who meet the above requirements to receive this funding. Students meeting the above criteria may apply by submitting the Higher Education Emergency Relief Funds Request.  By completing the Form, students certify they incurred expenses related to the disruption of campus operations and instructional format due to COVID-19.

First consideration will be given to students who already have a 2019-20 FAFSA on file and submit their HEERF application by June 20, 2020.  All other applications received after that date from any curriculum student will be accepted and considered based on eligibility. These applications will be awarded as long as funding allows.

Emergency funding amounts were determined by HCC”s senior staff and will be calculated as follows:

EFC Enrollment Amount
0-4999 Full Time $900
0-4999 ¾ Time $750
0-4999 ½ Time $600
0-4999 Less than ½ time $350
5000-49999 Full Time $700
5000-49999 ¾ Time $500
5000-49999 ½ Time $300
5000-49999 Less than ½ time $200
50000+ Full Time $200
50000+ ¾ Time $200
50000+ ½ Time $200
50000+ Less than ½ time $100


CARES Act Funds Report

June 18, 2020

Section 18004(e) of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), directs institutions receiving funds to submit a report to the Secretary describing the use of funds distributed from the Higher Education Emergency Relief Fund (“HEERF”). An initial report must be submitted to the Secretary thirty (30) days from the date of the institution’s Certification and Agreement to the Department. The fund report must also be posted on the institution’s website in a location that is easily accessible to the public 30 days after the date when the institution received its allocation under 18004(a)(1) and updated every 45 days thereafter.

HCC has been allocted $307,135, all of which will be disbursed directly to eligible students.

Certification and Agreement

May 12, 2020:  Haywood Community College (HCC) signed and returned to the U.S. Department of Education the Certification and Agreement and the assurance that the institution will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide emergency Financial Aid Grants to students.

Funds Received

May 12, 2020:  HCC received the Grant Award Notification in the amount of $307,135 from the Department of Education pursuant to the institution’s Certification and Agreement for HEERF Emergency Grants to students.

Funds Distributed

June 18, 2020:   $82,850 of Emergency Financial Aid Grants were distributed by check through HCC’s Business Office under Section 18004(a)(1) of the CARES Act.

Students Receiving Funds

June 18, 2020:  105 students have received a HEERF CARES Act Emergency Grant under Section 18004(a)(1) of the CARES Act as of June 18, 2020.

Guidance Provided to Students Regarding Emergency Financial Aid Grants

May 20, 2020 – An email from HCC’s Financial Aid Office was sent to the initial 416 students providing guidance on the CARES Act funds, the availability of funds for emergency needs, and a direct link to the HEERF request form.  In addition, these students were mailed a paper copy of the request form with guidance on how to request the funds.

All information and guidance was also posted on HCC’s website for students.

June 16, 2020- A follow up email was sent to the 416 students.

June 17, 2020- New information and banner with direct link to the CARES act page was added to HCC’s home page.