Policies and Procedures

Haywood Community College Policies and Procedures

The Haywood Community College Policies and Procedures Manual is currently undergoing review and revision. The contents of this page will change as policies are reviewed and revised. Please check back often for the current active polices and procedures.

Table of Contents

Board of Trustees and Governance

Policy 1.1: Power and Duties of Trustees

Procedure_1.1.1:  Board of Trustees Self-Evaulation

Policy 1.2: Trustee Member Legal Status

Policy 1.3: Confidential Information

Policy 1.4: Conflict of Interest

Policy 1.5: Adopting Policies and Procedures

Policy 1.6: Board Meetings and Meeting Procedures

Policy 1.7: Board Attorney


Policy 2.1.1: Visitors and Minors on Campus

Procedure_2.1.1.1: Removing Students From Class

Policy 2.1.2: Campus Safety and Emergency Planning

Procedure_2.1.2.1: Campus Emergency Situations Response

Policy_2.2.4: Naming Buildings and Programs

Other Procedures

Procedure_2.1.5.1: Campus Medical Emergencies

Procedure_2.1.11.1: Adverse Weather and Emergency Closings

Procedure_2.2.3.1: Event Facility Use

Procedure_2.2.7.1: Campus Sustainability

Procedure_2.3.3.1: Charitable Donations

Procedure_2.3.5.1: Distribution of Material and Assembly

Human Resources

Policy 3.1.1: Equal Employment Opportunity 

Policy 3.1.2: Employment

Procedure Employment Procedures

Procedure New Employee Orientation

Procedure Employee Exit Procedure

Policy 3.1.3: Employment Classifications and Working Hours

Procedure Full-Time Curriculum Working Hours and Teaching Load

Procedure Part-Time Curriculum Working Hours and Teaching Load

Procedure Full and Part-Time Non-curriculum Working Hours

Policy 3.1.4: Compensatory Time

Policy 3.1.5: Re-Employment of Retired Persons

Policy 3.1.6: Employment of Relatives

Policy 3.1.7: Salary Plan

Procedure Salary Plans

Policy 3.1.8: Professional Development

Procedure Professional Development

Policy 3.1.9: Workforce Continuing Education Professional Service Agreements

Procedure WCE Professional Service Agreements

Policy 3.1.10: President – Hiring and Duties

Policy 3.2.1: Benefits

Procedure Benefits Overview

Procedure ACA Measurements Periods

Policy 3.2.2:  Longevity Pay

Procedure Longevity Pay

Policy 3.2.3: Employee Tuition Exemption

Policy 3.2.4: Leave

Policy 3.2.5: Sick Leave

Policy 3.2.6: Annual Leave 

Policy 3.2.7: Educational Leave

Procedure Educational Leave

Policy 3.2.8: Civil Leave

Policy 3.2.9: Workers’ Compensation Leave and Benefits

Policy 3.2.10: Bonus Leave

Policy 3.2.11: Adverse Weather/Emergency Closings

Procedure Adverse Weather/Emergency Closings

Policy 3.2.12: Voluntary Shared Leave

Policy 3.2.13: Family Medical Leave

Policy 3.2.14: Child Involvement Leave

Policy 3.2.15: Military Leave

Policy 3.2.16: Bereavement Leave

Policy 3.2.17: Leave Without Pay

Policy 3.2.18: Holidays

Policy 3.3.1: Personnel Files

Policy 3.3.2: Evaluations 

Policy 3.3.3: Employee Code of Conduct

Procedure Arrest and Convictions

Procedure Dress and Personal Care

Procedure Telephone/Cell Phone Usage

Policy 3.3.4: Discipline Action Suspension and Dismissal

Policy 3.3.5: Contract Nonrenewal and Resignation

Policy 3.3.6: Appeals

Policy 3.3.7: Discrimination and Harassment

Procedure Sexual Harassment and Sexual Violence

Procedure Unlawful Discrimination and Harassment

Policy 3.3.8: Grievance

Policy 3.3.9: Reduction in Force – Involuntary Leave without Pay

Policy 3.4.1: Conflict of Interest

Policy 3.4.2: Employee Political Activity

Policy 3.4.3: Weapons on Campus

Policy 3.4.4: Drug and Alcohol on Campus

Policy 3.4.5: Communicable Diseases and Occupational Exposure to Bloodborne Pathogens

Policy 3.4.6: Academic Freedom

Policy 3.4.7: Telecommuting 

Policy 3.4.8: Secondary Employment

Policy 3.4.9: Service Animals and Other Animals on Campus



Policy_4.1.1: Role of Curriculum Personnel in Academic Governance

Policy_4.1.2: Academic Programs

Procedure_4.1.2.1: Continuing Education Accountability Plan

Procedure_4.1.2.2: Self-Supporting Classes

Procedure_4.1.2.3: Customized Training Programs

Policy_4.1.3: Curriculum Development

Procedure_4.1.3.1: Curriculum Development

Policy_4.1.4: Instructional Service Agreements

Policy_4.1.5: Academic Advising

Policy_4.1.6: Academic Terms

Policy_4.1.7: FTE Reporting

Policy_4.2.1: Intellectual Property

Policy_4.2.2: Live Client Projects

Procedure_4.2.2.1: Live Client Projects

Policy_4.2.3: Instructional Material Selection

Procedure_4.2.3.1: Surplus Instructional Material

Policy_4.2.4: Instructional Personnel Qualifications

Policy_4.2.5: Field Trips

Policy_4.2.6: Classroom Management

Policy_4.2.7: Accreditation

Procedure_4.2.7.1: Substantive Changes

Policy_4.2.8: Honorary Degrees

Other Procedures

Procedure 4.1: Curriculum Course or Program Application Procedure

Procedure 4.2: Chronological Verification Process for Academic Procedures and Revisions to HCC Catalog/Handbook

Procedure 4.3: Existing Program Revision Process

Procedure 4.4: Procedure for Getting a Student Out of Class Which is in Session

Procedure 4.5: Access to Non-Student Transcripts


Student Services 

Policy 5.1.1: Admissions

Procedure General Admissions

Procedure High School Student Enrollment

Procedure Health Science Programs

Procedure Basic Law Enforcement Training

Policy 5.1.2: Acceptance of Transfer Students/Credit

Policy 5.1.3: Financial Aid

Procedure Financial Aid Procedures

Policy 5.2.1: Attendance

Procedure Student Classification

Procedure Student Religious Accommodations

Procedure Student Religious Accommodations Form

Policy 5.2.2: Withdrawal from Courses

Procedure No Show Reporting

Policy 5.2.3: Auditing Courses

Policy 5.2.4: Grading System

Policy 5.2.5: Grade Appeal

Policy 5.2.6: Academic Probation

Policy 5.2.7: Curriculum Prerequisite

Procedure Curriculum Prerequisite

Policy 5.2.8: Repeating Courses and Course Substitutes

Policy_5.2.9: Graduation/Program Completion

Policy 5.3.1: Overview of Student Rights

Policy 5.3.2: Student Code of Conduct

Procedure Discipline and Appeal for Academic Violations

Procedure Discipline and Appeal for Non-Academic Violations

Policy 5.3.3: Student Threat Assessment

Policy 5.3.4: Discrimination and Harassment

Procedure Sexual Harassment and Sexual Violence

Procedure Unlawful Discrimination

Policy 5.3.5: Students - Alcohol and Drugs on Campus

Policy 5.3.6: Student Grievance

Policy 5.4.1: Student Right to Know Act

Policy 5.4.2: Campus Security Reporting - Clery Act

Policy 5.4.3: Student Records - FERPA

Procedure Student Records - File

Procedure FERPA Annual Notice

Procedure Student Records - Confidentiality

Policy 5.4.4: Use of Student Work

Policy 5.4.5: Service Animals and Other Animals on Campus

Policy 5.4.6: Student Clubs and Organizations


Business Services (Newly Approved)

Policy 6.1.1: Tuition and Fees 

Policy 6.1.2: Tuition Residency Requirements

Policy 6.1.3: Self-Supporting Course Fees

Policy 6.1.4: Tuition/Fee Refunds

Policy 6.2.1: Fiscal Year and Budgeting Process

Policy 6.2.2: Insurance

Policy 6.2.3: Surety Bonds

Policy 6.2.4: Facsimile Signatures 

Policy_6.2.5: Daily Deposits

Procedure_6.2.5.1: Student Club Deposits and Expenses

Policy 6.2.6: Audits

Policy 6.2.7: Official Depositories and Investments

Policy 6.2.8: Disbursement of Funds

Policy 6.2.9: Debit Collection

Procedure Student Debt Collection

Procedure Non-Student Debt Collection

Policy 6.2.10: Method of Payments

Procedure Methods of Payments

Procedure Employee Check Cashing

Procedure Print Shop Work Orders

Policy 6.2.11: Foundation

Procedure Grant Writing Services

Policy 6.2.12: Review of Grant Funded Projects and Programs

Procedure_6.2.12.1: Grants Administration

Policy 6.3.1: Bookstore Operations

Policy 6.3.2: Vending and Concessions

Policy 6.3.3: Expenditure of State Funds

Policy 6.3.4: Financial Reimbursements

Procedure Travel, Transportation, and Allowances

Procedure Operating College Vehicles

Policy 6.3.5: Chart of Accounts

Policy 6.3.6: Contracting Authority

Policy 6.3.7: Purchasing

Procedure Equipment Inventory

Procedure Reporting Lost or Stolen Equipment

Procedure Sale, Trade, or Disposal of Equipment

Procedure_6.3.7.4: Purchasing Procedures

Policy 6.3.8: Historically Underutilized Business

Policy 6.3.9: Payment Card Security

Procedure P-Card

Policy 6.3.10: Identity Theft

Policy 6.3.11: Foreign National Compliance

Procedure Foreign National Compliance

Policy 6.3.12: Companies That Boycott Israel and Iran Divestment List

Other Procedures

Procedure: Purchasing


Information Technology (Newly Approved)

Policy 7.1: Technology Services

Procedure 7.1.1: New Employee Technology Access

Procedure 7.1.2: Video Conference Room

Procedure 7.1.3: Employee Personal Computer Use

Procedure 7.1.4: Priority Use of Computer Resources

Procedure 7.1.5: Mobile Equipment

Procedure 7.1.6: ID and Password Authentication

Procedure 7.1.7: Information Technology Services Request

Policy 7.2: Internet and Network Acceptable Use

Policy 7.3: Electronic Records Retention

Policy 7.4: Electronic Signatures

Policy 7.5: Social Media

Policy 7.6: Peer-to-Peer File Sharing