Dropping Courses & Withdrawing from College
Your final eligibility for aid will be based on the number of hours for which you are enrolled at the 10% point of the semester. If you register and then drop or stop attending course(s) prior to that date, your eligibility for aid will be RECALCULATED on your remaining hours as of the 10% point of the semester. Students who receive a financial aid check based on more hours than those remaining as of the 10% point of the semester may be responsible for repaying a portion of any financial aid received. Dropping courses may affect your eligibility for future aid. Students should consult the Satisfactory Academic Progress Policy to determine if dropping courses will affect your eligibility for aid.
Withdrawing from College
- All or part of your financial aid may be reduced or canceled.
- You may have a balance due to HCC because your financial aid award was adjusted.
- A hold will be placed on your academic record, and you will not be able to request transcripts, register for classes, etc. until you pay the amount owed to HCC as a result of your withdrawal.
- Your credit history may be negatively affected when HCC reports your overdue account to an external credit agency.
- You may not meet the satisfactory academic progress (SAP) requirements for continued financial aid assistance. Future financial aid may be jeopardized.
The Higher Education Amendments of 1998 changed the formula for calculating how much financial aid a student can retain when withdrawing from all classes. Title IV Funds include Federal Pell Grants and Federal Supplemental Educational Opportunity Grants (FSEOG).
If a student withdraws from all classes prior to completing 60 percent of the semester, they will have their eligibility for financial aid recalculated using the percentage of the semester you completed.
A student withdraws from all classes after completing only 30 percent of the semester.
The student is considered to have "earned" only 30 percent of the Title IV funds awarded.
The remaining 70 percent of funds awarded must be returned by the school and/or the student.
The Withdrawal Process
It is the student’s responsibility to withdraw from course(s) if they cannot meet the requirements of the course. Students who stop attending class without officially withdrawing will be withdrawn at the end of the semester (unofficial withdrawal).
To officially begin the withdrawal process, the student should notify the Enrollment Management Office of their intent. The student should complete the online form located in the Login Portal. The Financial Aid Office will use the date that you submitted the withdrawal request as the official withdrawal date. Withdrawal dates may also be established when an instructor reports a student as withdrawn. In this case, the date the instructor reports the withdrawal will be used to determine the percent earned.
The Financial Aid Office must determine if you were a recipient of Title IV funds who withdrew prior to the 60 percent point and perform the Return of Title IV Funds calculation. Return to Title IV Calculations are based on the date that request was submitted to HCC student services. R2T4 calculations for an unofficial withdraw (one where no form was completed by the student or faculty) are based on the 50% point of the semester. If it is determined that you received an overpayment, the Financial Aid Office is required to send written notification to you with the amount owed and the Title IV program to repay. This notification will be sent to you no later than 30 calendar days after the Financial Aid Office is notified of your withdrawal. Students will not be allowed to register or receive an official transcript until their account is cleared.
Please contact the Financial Aid Office prior to withdrawing from classes- this may save you money and future eligibility for financial aid funds.
Please contact the Office of Enrollment Management for information on how to properly withdraw from your courses.
Return of Federal Title IV Funds Policy
Financial aid is awarded to students contingent upon completion of the semester. The Higher Education Amendments of 1998, Public Law 105-244 require colleges to calculate the Return of Title IV Funds Policy (R2T4) when a recipient of Title IV aid (new or returning) completely withdraws from the college through the 60% point during a payment period. The institution must calculate the amount(s) of Title IV aid the student earned and return the unearned portion(s) of the Title IV fund(s) to the Title IV program(s). In some calculations, the institution and student will be required to return unearned Title IV funds to the Title IV programs. Federal financial aid at Haywood Community College includes Federal Pell Grant and the Federal Supplemental Educational Opportunity Grant. Students receiving federal aid will be required to repay a portion of that aid if they withdraw from all classes prior to the 60% point of the semester. This policy is not the same as the Haywood Community College’s refund policy.
R2T4 Calculations for an official withdraw (one that is initiated by the student completing the online form located in the Login Portal)or an administrative withdrawal are based on the date that request was submitted to HCC student services. R2T4 calculations for an unofficial withdraw (one where no form was completed by the student or faculty) are based on the 50% point of the semester.* The student will be mailed a letter within 60 days detailing any amounts due to HCC and/or to the United States Department of Education. Students will not be allowed to register in courses or receive an official transcript until his/her account is cleared.
If a student owes money to the Department of Education, the student must repay the amount or make satisfactory payment arrangements with the Department of Education to remain eligible for federal financial aid. Students are given 45 days from the date of notification to make payment arrangements. After the 45-day period, HCC will report the account to the Department of Education for collection.
In the case where HCC is required to return money to the Department of Education on the student’s behalf, the student will have 30 days to pay their balance to Haywood Community College. If payment is not made within 30 days, HCC will follow the Collection of Accounts Receivable procedure.
*With the exception of select programs which require attendance to be taken by an outside accrediting agency. These calculations will be based on the student’s last day of attendance or participation.
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