Policies and Procedures

Haywood Community College Policies and Procedures

The Haywood Community College Policies and Procedures Manual is currently undergoing review and revision. The contents of this page will change as policies are reviewed and revised. Please check back often for the current active polices and procedures.

• Board of Trustees and Governance
  • Policy 1.1: Power and Duties of Trustees
    • Procedure_1.1.1:  Board of Trustees Self-Evaluation
  • Policy 1.2: Trustee Member Legal Status
  • Policy 1.3: Confidential Information
  • Policy 1.4: Conflict of Interest
  • Policy 1.5: Adopting Policies and Procedures
  • Policy 1.6: Board Meetings and Meeting Procedures
  • Policy 1.7: Board Attorney
  • Policy 1.8: Sound Fiscal and Management Practices

 

• Administrative
  • Policy 2.1.1: Visitors and Minors on Campus
    • Procedure_2.1.1.1: Removing Students From Class
  • Policy 2.1.2: Campus Safety and Emergency Planning
    • Procedure_2.1.2.1: Campus Emergency Incident Response
  • Policy 2.1.3: Hazard Communication Program/Chemical Hygiene Plan
  • Policy 2.1.4: Instructional Safety Precautions
  • Policy 2.1.5: Campus Medical Emergencies
    • Procedure 2.1.5.1: Campus Medical Emergencies
    • Procedure 2.1.5.2: Pandemic Plan
  • Policy 2.1.6: Weapons on Campus
  • Policy 2.1.7: Alcohol and Drugs on Campus
  • Policy 2.1.8: Campus Security Reporting – Clery Act
  • Policy 2.1.9: Reporting Crimes and Emergencies on Campus
  • Policy 2.1.10: Communicable Diseases and Occupational Exposure to Blood Borne Pathogens
  • Policy 2.1.11: Adverse Weather and Emergency Closings
    • Procedure 2.1.11.1: Adverse Weather and Emergency Closings
  • Policy 2.1.12: Sex Offender Information
  • Policy 2.2.1: Tobacco Free Campus
  • Policy 2.2.2: Protection and Care of College Property
  • Policy 2.2.3: Operating Hours, Facility Use, and Supplemental Services
    • Procedure 2.2.3.1: Event Facility Use
  • Policy 2.2.4: Naming Buildings and Programs
  • Policy 2.2.6: Scheduling Facilities and Keys to Facilities
  • Policy 2.2.7: Campus Sustainability
    • Procedure 2.2.7.1: Campus Sustainability
  • Policy 2.2.8: Building/Grounds Maintenance Requests
  • Policy 2.2.9: Service Animals and Other Animals on Campus
  • Policy 2.2.10: Use of Design Professional Services
  • Policy 2.2.11: Bidding for Construction Work
  • Policy 2.2.12: Sale, Disposal and Lease of College Property
  • Policy 2.3.1: Mission Statement
  • Policy 2.3.2: College Planning
    • Procedure 2.3.2.1: Strategic Planning
  • Policy 2.3.3: Charitable Donations
    • Procedure 2.3.3.1: Charitable Donations
  • Policy 2.3.4: Traffic Regulations
  • Policy 2.3.5: Campus Free Speech, Distribution of Material and Assembly
    • Procedure 2.3.5.1: Campus Free Speech, Distribution of Material and Assembly
  • Policy 2.3.6: College Publications
    • Procedure 2.3.6.1: College Publications
  • Policy 2.3.7: Americans with Disabilities
  • Policy 2.3.8: College Records
    • Procedure 2.3.8.1: Local College Retention Schedule
  • Policy 2.3.9: Personal Use of College Property
  • Policy 2.3.10: Public Relations
  • Policy 2.4.1: Human Subjects Research
    • Procedure 2.4.1.1: Research Review Procedure

 

• Human Resources
  • Policy 3.1.1: Equal Employment Opportunity 
  • Policy 3.1.2: Employment
    • Procedure 3.1.2.1: Employment
    • Procedure 3.1.2.2: New Employee Orientation
    • Procedure 3.1.2.3: Employee Exit Procedure
  • Policy 3.1.3: Employment Classifications and Workloads
    • Procedure 3.1.3.1: Full-Time Curriculum Working Hours and Workload
    • Procedure 3.1.3.2: Part-Time Curriculum Teaching Load
    • Procedure 3.1.3.3: Full and Part-Time Non-curriculum Working Hours
  • Policy 3.1.4: Compensatory Time
    • Procedure 3.1.4.1: Compensatory Time
  • Policy 3.1.5: Re-Employment of Retired State Employees
  • Policy 3.1.6: Employment of Relatives
  • Policy 3.1.7: Salary Plan
    • Procedure 3.1.7.1: Salary Plan – Procedures
  • Policy 3.1.8: Professional Development
    • Procedure 3.1.8.1: Professional Development
  • Policy 3.1.9: Workforce Continuing Education Professional Service Agreements
    • Procedure 3.1.9.1: WCE Professional Service Agreements
  • Policy 3.1.10: President – Hiring and Duties
  • Policy 3.2.1: Benefits
    • Procedure 3.2.1.1: Benefits Overview
    • Procedure 3.2.1.2: Affordable Care Act Measurement Periods
  • Policy 3.2.2:  Longevity Pay
    • Procedure 3.2.2.1: Longevity Pay
  • Policy 3.2.3: Employee Tuition Exemption
  • Policy 3.2.4: Leave
  • Policy 3.2.5: Sick Leave
  • Policy 3.2.6: Annual Leave 
  • Policy 3.2.7: Educational Leave
    • Procedure 3.2.7.1: Educational Leave
  • Policy 3.2.8: Civil Leave
  • Policy 3.2.9: Workers’ Compensation Leave and Benefits
  • Policy 3.2.10: Bonus Leave
  • Policy 3.2.11: Adverse Weather/Emergency Closings
    • Procedure 3.2.11.1: Adverse Weather/Emergency Closings
  • Policy 3.2.12: Voluntary Shared Leave
  • Policy 3.2.13: Family Medical Leave
  • Policy 3.2.14: Child Involvement Leave
  • Policy 3.2.15: Community Involvement Leave
    • Procedure 3.2.15.1: Community Involvement Leave​
  • Policy 3.2.16: Military Leave
  • Policy 3.2.17: Bereavement Leave
  • Policy 3.2.18: Leave Without Pay
  • Policy 3.2.19: Holidays
  • Policy 3.2.20: Personal Observance Leave
    • Procedure 3.2.20.1: Personal Observance Leave
  • Policy 3.2.21: Parental Leave
  • Policy 3.3.1: Personnel Files
  • Policy 3.3.2: Evaluations 
  • Policy 3.3.3: Employee Code of Conduct
    • Procedure 3.3.3.1: Arrest and Convictions
    • Procedure 3.3.3.2: Dress and Personal Care
    • Procedure 3.3.3.3: Telephone/Cell Phone Usages
  • Policy 3.3.4: Discipline Action, Suspension and Dismissal
  • Policy 3.3.5: Contract Non-Renewal and Resignations
  • Policy 3.3.6: Appeals
  • Policy 3.3.7: Discrimination and Harassment
    • Procedure 3.3.7.1: Sexual Harassment and Sexual Violence for Employees
    • Procedure 3.3.7.2: Unlawful Discrimination and Harassment
  • Policy 3.3.8: Grievance
  • Policy 3.3.9: Reduction in Force – Involuntary Leave without Pay
  • Policy 3.4.1: Conflict of Interest
  • Policy 3.4.2: Employee Political Activity
  • Policy 3.4.3: Weapons on Campus
  • Policy 3.4.4: Alcohol and Drugs on Campus
    • Procedure 3.4.4.1: Alcohol and Drugs on Campus
  • Policy 3.4.5: Communicable Diseases and Occupational Exposure to Blood Borne Pathogens
  • Policy 3.4.6: Academic Freedom
  • Policy 3.4.7: Telecommuting 
    • Procedure 3.4.7.1: Telecommuting
  • Policy 3.4.8: Secondary Employment
  • Policy 3.4.9: Service Animals and Other Animals on Campus
  • Policy 3.4.10: Pregnant and Parenting Employees

 

• Instructional 
  • Policy_4.1.1: Role of Curriculum Personnel in Academic Governance
  • Policy_4.1.2: Academic Programs
    • Procedure_4.1.2.1: Continuing Education Accountability Plan
    • Procedure_4.1.2.2: Self-Supporting Classes
    • Procedure_4.1.2.3: Customized Training Programs
    • Procedure 4.1.2.4: Instructional Program Review
  • Policy_4.1.3: Curriculum Development
    • Procedure_4.1.3.1: Curriculum Development
  • Policy_4.1.4: Instructional Service Agreements
  • Policy_4.1.5: Academic Advising
    • Procedure_4.1.5.1: Academic Advising
  • Policy_4.1.6: Academic Terms
  • Policy_4.1.7: FTE Reporting
  • Policy_4.2.1: Intellectual Property
  • Policy_4.2.2: Live Client Projects
    • Procedure_4.2.2.1: Live Client Projects
  • Policy_4.2.3: Instructional Material Selection
    • Procedure_4.2.3.1: Surplus Instructional Material
  • Policy_4.2.4: Instructional Personnel Qualifications
  • Policy_4.2.5: Field Trips
  • Policy_4.2.6: Classroom Management
  • Policy_4.2.7: Accreditation
    • Procedure_4.2.7.1: Substantive Changes
    • Procedure_4.2.7.2: Institutional Excellence (Outcomes Assessment)
  • Policy_4.2.8: Honorary Degrees​

 

• Student Services 
  • Policy 5.1.1: Admissions
    • Procedure 5.1.1.1: General Admissions Procedures
    • Procedure 5.1.1.2: High School Student Enrollment
    • Procedure 5.1.1.3: Health Science Programs
    • Procedure 5.1.1.4: Basic Law Enforcement Training
  • Policy 5.1.2: Acceptance of Transfer Students/Credit
  • Policy 5.1.3: Financial Aid
    • Procedure 5.1.3.1: Financial Aid Procedures
  • Policy 5.2.1: Attendance
    • Procedure 5.2.1.1: Student Classification
    • Procedure 5.2.1.2: Student Religious Accommodations
    • Procedure 5.2.1.2: Student Religious Accommodations Form
    • Procedure 5.2.1.3: Absences for Military Service Members
    • Procedure 5.2.1.4: Class Attendance/Participation
  • Policy 5.2.2: Withdrawal from Courses
    • Procedure 5.2.2.1: No Show Reporting
    • Procedure 5.2.2.2: Withdrawal Types
  • Policy 5.2.3: Auditing Courses
  • Policy 5.2.4: Grading System
    • Procedure 5.2.4.1: Grade Types
    • Procedure 5.2.4.2: Incomplete Grade
  • Policy 5.2.5: Grade Appeal
  • Policy 5.2.6: Academic Progress
    • Procedure 5.2.6.1: Academic Forgiveness
  • Policy 5.2.7: Curriculum Prerequisite
    • Procedure 5.2.7.1: Curriculum Prerequisite
    • Procedure 5.2.7.2: Rise Co-Requisite Courses
  • Policy 5.2.8: Repeating Courses and Course Substitutes
  • Policy_5.2.9: Graduation/Program Completion
    • Procedure 5.2.9.1: Graduation Requirements and Procedures
  • Policy 5.3.1: Overview of Student Rights
  • Policy 5.3.2: Student Code of Conduct
    • Procedure 5.3.2.1: Discipline and Appeal for Academic Violations
    • Procedure 5.3.2.2: Discipline and Appeal for Non-Academic Violations
  • Policy 5.3.3: Student Threat Assessment
    • Procedure 5.3.3.1: Behavioral Assessment Team
  • Policy 5.3.4: Discrimination and Harassment
    • Procedure 5.3.4.1: Sexual Harassment and Sexual Violence for Students
    • Procedure 5.3.4.2: Unlawful Discrimination
  • Policy 5.3.5: Students - Alcohol and Drugs on Campus
  • Policy 5.3.6: Student Grievance
  • Policy 5.4.1: Student Right to Know Act
  • Policy 5.4.2: Campus Security Reporting - Clery Act
  • Policy 5.4.3: Student Records - FERPA
    • Procedure 5.4.3.1: Student Records - File
    • Procedure 5.4.3.2: FERPA Annual Notice
    • Procedure 5.4.3.3: Student Records - Confidentiality
  • Policy 5.4.4: Use of Student Work
  • Policy 5.4.5: Service Animals and Other Animals on Campus
  • Policy 5.4.6: Student Clubs and Organizations

 

• Business Services
  • Policy 6.1.1: Tuition and Fees 
  • Policy 6.1.2: Tuition Residency Requirements
  • Policy 6.1.3: Self-Supporting Course Fees
  • Policy 6.1.4: Tuition/Fee Refunds
  • Policy 6.2.1: Fiscal Year and Budgeting Process
  • Policy 6.2.2: Insurance
  • Policy 6.2.3: Surety Bonds
  • Policy 6.2.4: Facsimile Signatures 
  • Policy_6.2.5: Daily Deposits
    • Procedure_6.2.5.1: Student Club Deposits and Expenses
  • Policy 6.2.6: Audits
  • Policy 6.2.7: Official Depositories and Investments
  • Policy 6.2.8: Disbursement of Funds
  • Policy 6.2.9: Debt Collection
    • Procedure 6.2.9.1: Student Debt Collection
    • Procedure 6.2.9.2: Non-Student Debt Collection
  • Policy 6.2.10: Method of Payments
    • Procedure 6.2.10.1: Methods of Payments
    • Procedure 6.2.10.2: Employee Check Cashing
    • Procedure 6.2.10.3: Print Shop Work Orders
  • Policy 6.2.11: Foundation
  • Policy 6.2.12: Review of Grant Funded Projects and Programs​
    • Procedure_6.2.12.1: Grants Administration
  • Policy 6.2.13: Sound Fiscal and Management Practices
  • Policy 6.3.1: Bookstore
  • Policy 6.3.2: Vending and Concessions
  • Policy 6.3.3: Expenditure of State Funds
  • Policy 6.3.4: Financial Reimbursements
    • Procedure 6.3.4.1: Travel, Transportation, and Allowances
    • Procedure 6.3.4.2: Operating College Vehicles
  • Policy 6.3.5: Chart of Accounts
  • Policy 6.3.6: Contracting Authority
  • Policy 6.3.7: Purchasing
    • Procedure 6.3.7.1: Equipment Inventory
    • Procedure 6.3.7.2: Reporting Lost or Stolen Equipment
    • Procedure 6.3.7.3: Sale, Trade, or Disposal of Equipment
    • Procedure_6.3.7.4: Purchasing Procedures
  • Policy 6.3.8: Historically Underutilized Business
  • Policy 6.3.9: Payment Card Security
    • Procedure 6.3.9.1: Purchasing Card
  • Policy 6.3.10: Identity Theft
  • Policy 6.3.11: Foreign National Compliance
    • Procedure 6.3.11.1: Foreign National Compliance
  • Policy 6.3.12: Companies That Boycott Israel and Iran Divestment List

 

• Information Technology
  • Policy 7.1: Technology Services
    • Procedure 7.1.1: New Employee Technology Access
    • Procedure 7.1.2: Video Conference Room
    • Procedure 7.1.3: Employee Personal Computer Use
    • Procedure 7.1.4: Priority Use of Computer Resources
    • Procedure 7.1.5: Mobile Equipment
    • Procedure 7.1.6: ID and Password Authentication
    • Procedure 7.1.7: Information Technology Services Request
  • Policy 7.2: Internet and Network Acceptable Use
  • Policy 7.3: Electronic Records Retention
  • Policy 7.4: Electronic Signatures
  • Policy 7.5: Social Media
  • Policy 7.6: Peer-to-Peer File Sharing
  • Policy 7.7: Digital Technology Accessibility
  • Policy 7.8: Information Security Program

Title IX